In 2025, VP Team hired an Office Manager for a Ukrainian miltech startup's Warsaw operations that required on-site administrative support with a very specific language profile: fluent Polish, native Ukrainian, and solid English at B2 level.
Search Overview
The Challenge
The client needed a proactive, organized office manager who could also handle regular business trips (initially once per month) and navigate the specific culture of a defense-adjacent startup. The trilingual requirement — Polish/Ukrainian/English — significantly narrowed the candidate pool in Warsaw's labor market.
What VP Team Did
We targeted Ukrainian diaspora professionals in Warsaw with relevant administrative or office management backgrounds, filtering for language profile and startup cultural fit. The search was completed within 45 days.
Result
An Office Manager with the required trilingual profile was placed on-site in Warsaw on a B2B contract within 45 days.
Hiring in Warsaw or Poland for a Ukrainian-founded company? We know this market well.